Make Your Website Work For You Not Against You

man2Time is money; we are all familiar with this concept, but it’s especially important for anybody who owns or manages a business. In fact, according to a study conducted by America Online and Salary.com, “companies are spending $759 billion a year in wasted salary due to time inefficiency.” One of the best ways to cut down on these costs is to maximize on the organization computer software can provide your company. We all know how much easier our lives have become thanks to technology, but it has also created some challenges as far as the flow of information and data are concerned. That being said, you can make your website work for you. Software integration allows your business to extract and organize pertinent data, you can save time, improve efficiency and facilitate easier employee communication.

Technological advances have allowed us all to work within specific formats to create and organize our data; however, the left hand may not know what the right hand is doing. For example, your accounting department may have all your company’s economic information stored away in a system such as Quickbooks. While this software is helpful in maintaining your financial records and generating invaluable reports, you can’t access it unless it is downloaded into the computer you are using. This means that if you want a report of your quarterly earnings, salary information regarding your employees, or any other vital data stored in the software you are using, you have to wait while that department compiles the information, organizes it all and finally faxes or emails it to your office. The good news is that Quickbooks now allows this data to be extracted and incorporated into your corporate portal where anybody who needs this information and has the authority to view it can download it themselves from their own computer. That’s one way you can make your website work for you, but there are others.

Quickbooks is just one example of how a website developing company such as Datex Media can integrate vital information into your website. By creating a corporate portal, you can take all the different forms of data your company currently has and consolidate them into a format they are used to. This standardized format means you can view this data from any computer you are at, as long as you are authorized to do so. This can also be done with excel and word documents as well as many others that are used on a daily basis in offices around the world. Without this capability, you have to wait for the person who has the file stored in their computer to access it and pass it on. Again, this is a waste of time and very frustrating for anybody who needs this information to complete their work, and in the economic situation we are in, the more time you waste waiting for necessary data, the more money you lose. Incorporating this type of software into your already existing website can also improve employee communication.

Depending on the size of your company, you may have many different departments in charge of very specific aspects of your business. While they may have a handle on exactly what is going on with their particular duties, interoffice updates are crucial to the flow of business. This is another way extraction can help. By consolidating all your data into a format the whole company can pull up, the communication between your employees and management improves and there is less misunderstanding about where projects are at. This can also cut down on redundancy because, often times, the same job is done more than once simply because information didn’t get to the necessary people fast enough. This is especially true when you’re talking about something like commercial real estate and property management.

Datex Media is currently working on an iPhone application that will allow property managers to download their tenant and vendor data into their phone. This means when you are off site, you can access the specific information you need for each property and have it right at your fingertips. This information can be organized into categories so that you can pull it up and easily find the pertinent data such as phone numbers, rent status, work orders etc…. Again, this type of software integration and data sharing saves you time and money, which is more important in today’s economic climate than ever before.

Imagine organizing company events, meetings and employee birthdays in a data base that allows anybody who needs it access. No more waiting for crucial reports, no more pulling up three different data bases to complete the project you are on; software that can find, extract and share the information each employee in your company needs. This is how you can have your website work for you not against you. Technology is a wonderful thing, when used wisely and when it’s implemented by experts who know how to get it to do what you want it to. And that’s another key factor; this type of data sharing can be done to your company’s specific needs. You decide who has access to what, and what type of format you want it in. There’s a famous saying that goes “are we running the machines, or are they running us?” Often times it can feel more like the latter; luckily there are ways to change that, and this is one that can streamline your company no matter what business you’re in.

When Is It Time To Upgrade Your Website

We live in a technology driven world. That’s why upgrading your website can be one of the most important things you can do to help your business. Among other things, a website helps promote your company’s brand image as well as brand loyalty. With increased competition from the internet, you want to make sure your website stands above the rest and has up-to-date software. This can be especially important if you want to provide updated information to your customers in a timely manner. So, when do you know it’s time to upgrade your website?

The first and most obvious answer to that question is that you want to upgrade your website if it’s been more than a couple of years since you built it. You don’t want your customers to get the impression that you’ve neglected any part of your business, and new possibilities on the internet are emerging so fast that it’s easy for your website to look outdated. With new software coming out all the time, it can be difficult, if not impossible, for you to take advantage of all the marketing possibilities the internet provides. Without integrating some of this software into your already existing website, you may reduce your ability to promote your brand image and compete with the big guns out there.

Another key component when thinking about when to upgrade your website is how user-friendly your site is. One of the consequences of the internet being a relatively new medium is that users are still on the learning curve when it comes to knowing how best to utilize its possibilities. The way they navigate, read and interact with websites is adapting to enable more efficient browsing. Users have come to anticipate navigation being found in a certain place and being as easy to understand and follow as possible. In fact, one study found that one of the best ways to promote and maintain brand loyalty is by ensuring your website is high in user ability.  

Technology has come a long way and it’s done so very quickly. Because of this, a lot of websites were previously developed without anticipating the rapid changes in software and software applications. This means your website may be seriously behind the times, and that’s not good for your company’s brand image. Nobody wants to do business with a company they feel is out of touch. Enhanced organization and improved employee communication are two more reasons you may want to upgrade your website. At Datex Media, we can integrate a corporate portal into already existing software. This provides one central location for all your company’s needs, improving efficiency and streamlining your business. Another plus to this is it can improve your company’s carbon footprint because it can limit the amount of paper your business has to use.

Any good business knows that brand loyalty is vital. If you leave your website looking out of date, if your users find it hard to navigate, or if you look like you’ve neglected an integral part of your business, it’s probably time to upgrade. The internet is a fast-paced world, and you have to stay current, especially in terms of your website’s technology. Integrating innovative software, and giving your website the facelift it needs can go a long way in helping your company compete in the global market.

Software That Can Help Streamline Business For Commercial Properties

One of the fastest ways to lose a client is to miss out on opportunities you have to serve their needs, which is why in today’s global economy, it is more important than ever to maintain quality customer service. This is especially true, when speaking of commercial property. Whether that commercial property is large-scale real estate or residential, there is innovative software technology that can help maximize the service you provide your tenants and help generate your company more revenue.

Property Management for Residential Real Estate
The crisis in the housing market has left thousands of people looking for a new place to live. In fact, “foreclosure filings spiked to 71% in the third quarter of this year,” according to money.cnn.com, and many of these displaced people are now living in apartment rentals. As a property management company, the goal is not only to get your apartments rented, but also, keep the renters in their units, and the quickest way to watch those renters walk out the door at the end of their lease is to leave them feeling neglected. In order to ensure renter satisfaction and promote positive word of mouth advertisement for your properties, you want to stay organized and on top of the maintenance and upkeep of the property you are managing. One of the best ways to do this is to allow tenants to communicate directly with the management company via a website.

How Software Can Help
One of the things we specialize in at Datex Media is personalizing different companies’ websites to match their specific needs, and implementing a corporate portal is one way we can help property management companies do business more effectively. We can also create software that integrates both the internal portal and the external website to allow more effective communication between your residents and or and the management team. Here are a few examples of how this type of software can help streamline business.
1. create one location to submit work orders and service requests, which minimizes the amount of time a renter has to wait to get something fixed
2. create one location for all property managers to input and track lease information for all the different buildings the company owns
3. create an executive dashboard where approved personal can view all pertinent information regarding their rental properties
4. create a central location to input and view a summary of all the property vendors.
5. and coming soon, the ability to download and organize all necessary data into your iPhone

While these are a few of the different ways we can help property management companies in residential real estate, the options are really endless. As the client, you work hand-in-hand with Datex Media to create whatever system best suits your company’s needs.

Property Management for Large-Scale Real Estate
In an article written for Financialweek.com, Frank Bryt writes that commercial properties “have risen to a 7.7% vacancy rate, which is the highest it’s been in 12 years; this also marks the 12th consecutive quarter of flat or deteriorating retail occupancy at the national level.” With these numbers being what they are, keeping your tenants is just as important as maintaining and increasing your customer traffic. Using specialized software can help keep your renters and shoppers happy.

How Software Can Help
Creating a corporate portal and integrating it into your external website can greatly improve your productivity, customer satisfaction and provide an avenue for marketing that cost less and reaches a wider audience. Here are a few examples of what this type of software can do;

1. centralize communication between the property owner, manager and the people who rent space in your building
2. facilitate a quicker and more efficient way of submitting service and maintenance requests
3. create a summary of all renters in your building
4. generate more revenue by creating an opportunity for each renter to market their products and sales online
5. generate more revenue by advertising to the public different events taking place at or related to your property
6. create a summary of the different businesses and services offered in your building that the customer can access online

In today’s global economy, it is more important than ever to maintain customer satisfaction. With the housing market being what it is, apartment rentals are raising, and with the economy slumping, maintaining tenants in larger commercial properties is becoming more of a challenge. Implementing innovative software technology can help your business stay organized and stay abreast of what is going on with every aspect, and in today’s market, the better service you provide, the more revenue you will generate.

Why You Need to Upgrade Your Website

If you’re like most people, you have a website for your business. In fact, as of Oct, 2008, “there were approximately 184,000,000 websites across all domains,” according to the Netcraft Web Server Survey. Websites have become vital to any business, especially in today’s global economy. While the growing number of websites is a good thing, as it helps promote and generate business, it also makes competing in the global market much tougher. One of the key things you can do to say a cut above the rest is to upgrade your website.

Many of you out there had your mother’s cousin, a friend or a college student build your original website. That may be a great way to save money, but in the long run, it could be the downfall of your business. With so much new technology out there, the global market demands you keep up, or you may get lost in the shuffle. Just because your college buddy knows more about how to build a website than you do, that doesn’t mean you should put your business website in his hands. With more and more business’s depending on the global economy, it is more important than ever to ensure you hire a company that is on the cutting edge, with regards to software design.

There are many reasons to upgrade your website, not the least of which is how it can help generate more business revenue. The global market has inundated the World Wide Web, which means you must have more sophisticated software to get noticed by those all important search engines. People do online searches from all over the world, which is how you can get business from everybody involved in the global economy and not just rely on local business. When you upgrade your website, you are also making it easier for your visitors to navigate around and get a good feel for what your business has to offer. There is nothing worse than getting traffic to your website, but losing business because the potential clients because it wasn’t user-friendly.

When you upgrade your website, you are also leveling the playing field with all the big guns in the corporate world. That being said, if you keep the website uncle Charley built for you, you could lose all credibility with future customers. As I mentioned before, technology is ever-changing, and if you have a website that was created for you in 2000, you are losing revenue to company’s that have directed their finances to online marketing. That brings up another good point; online marketing helps generate revenue, and, in most cases, it’s completely free to you. But, many of the software applications and tools you need to get the most out of this free marketing require you to have a website that can accept them and the older software that was used to build websites in years past doesn’t.

Running a business can be expensive, and there are a lot of different aspects of the business to keep in mind, but if you don’t upgrade your website you will be unable to compete the expanding global market, which in turn will cost you far more revenue than you will spend implementing new software. The global economy is growing daily and expanding to include more and more countries, towns, villages and cities. In order to not be left behind, you have to keep up with the changing times, and one of the best ways to do that is by keeping up with the changing technology.