Time is money; we are all familiar with this concept, but it’s especially important for anybody who owns or manages a business. In fact, according to a study conducted by America Online and Salary.com, “companies are spending $759 billion a year in wasted salary due to time inefficiency.” One of the best ways to cut down on these costs is to maximize on the organization computer software can provide your company. We all know how much easier our lives have become thanks to technology, but it has also created some challenges as far as the flow of information and data are concerned. That being said, you can make your website work for you. Software integration allows your business to extract and organize pertinent data, you can save time, improve efficiency and facilitate easier employee communication.
Technological advances have allowed us all to work within specific formats to create and organize our data; however, the left hand may not know what the right hand is doing. For example, your accounting department may have all your company’s economic information stored away in a system such as Quickbooks. While this software is helpful in maintaining your financial records and generating invaluable reports, you can’t access it unless it is downloaded into the computer you are using. This means that if you want a report of your quarterly earnings, salary information regarding your employees, or any other vital data stored in the software you are using, you have to wait while that department compiles the information, organizes it all and finally faxes or emails it to your office. The good news is that Quickbooks now allows this data to be extracted and incorporated into your corporate portal where anybody who needs this information and has the authority to view it can download it themselves from their own computer. That’s one way you can make your website work for you, but there are others.
Quickbooks is just one example of how a website developing company such as Datex Media can integrate vital information into your website. By creating a corporate portal, you can take all the different forms of data your company currently has and consolidate them into a format they are used to. This standardized format means you can view this data from any computer you are at, as long as you are authorized to do so. This can also be done with excel and word documents as well as many others that are used on a daily basis in offices around the world. Without this capability, you have to wait for the person who has the file stored in their computer to access it and pass it on. Again, this is a waste of time and very frustrating for anybody who needs this information to complete their work, and in the economic situation we are in, the more time you waste waiting for necessary data, the more money you lose. Incorporating this type of software into your already existing website can also improve employee communication.
Depending on the size of your company, you may have many different departments in charge of very specific aspects of your business. While they may have a handle on exactly what is going on with their particular duties, interoffice updates are crucial to the flow of business. This is another way extraction can help. By consolidating all your data into a format the whole company can pull up, the communication between your employees and management improves and there is less misunderstanding about where projects are at. This can also cut down on redundancy because, often times, the same job is done more than once simply because information didn’t get to the necessary people fast enough. This is especially true when you’re talking about something like commercial real estate and property management.
Datex Media is currently working on an iPhone application that will allow property managers to download their tenant and vendor data into their phone. This means when you are off site, you can access the specific information you need for each property and have it right at your fingertips. This information can be organized into categories so that you can pull it up and easily find the pertinent data such as phone numbers, rent status, work orders etc…. Again, this type of software integration and data sharing saves you time and money, which is more important in today’s economic climate than ever before.
Imagine organizing company events, meetings and employee birthdays in a data base that allows anybody who needs it access. No more waiting for crucial reports, no more pulling up three different data bases to complete the project you are on; software that can find, extract and share the information each employee in your company needs. This is how you can have your website work for you not against you. Technology is a wonderful thing, when used wisely and when it’s implemented by experts who know how to get it to do what you want it to. And that’s another key factor; this type of data sharing can be done to your company’s specific needs. You decide who has access to what, and what type of format you want it in. There’s a famous saying that goes “are we running the machines, or are they running us?” Often times it can feel more like the latter; luckily there are ways to change that, and this is one that can streamline your company no matter what business you’re in.